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WaterFire Arts Center Event Onboarding Form

Event Details & Social Media Form

For vendor markets & special events. This helps us promote your event fairly, alongside everyone else's.

Form completion

Why we ask for this To make sure every client renting our space gets fair, consistent promotion, we collect the same information from everyone using this form. Please submit no later than 4 weeks out from your event date.
1

Organization & Primary Contact

All information shared on this form is for internal use only and will not be published or shared outside WaterFire Arts Center.

2

Event Details

Vendor market, pop-up, workshop, private event, other
e.g., 10:00 AM - 4:00 PM
3

Description & Messaging

This is the copy we'll use in calendar listings, captions, and press mentions. The more specific, the better.

1–2 sentences, ~25 words, for social captions & calendar listing
100–150 words, for website & press
e.g., handmade, family-friendly, holiday market
4

Audience & Attendance

Please include advance ticket price and door/at-the-event price, if they differ.
5

Digital & Social Media Assets

We tag and share from your handles whenever possible. Please double-check these are correct.

Need our logo or brand colors? See the WaterFire logo & style guide. Looking for photos or graphics to use in your own promotion? Download from our promotional assets folder.

PNG with transparent background preferred.
At least 3 images, 1200px wide or larger.
Please share a copy of any flyer, graphic, or promotional copy you'd like us to share, so we can review it before it goes out. Images, PDFs, or Word docs accepted.
6

Requested Promotion Channels

Check all that apply. WaterFire includes every complete, on-time submission across our standard channels at no cost unless otherwise noted below.

Please note: for web and social promotion, we are only able to share your event's main promotional flyer or graphic. We're not able to share individual vendor, performer, or artist highlights.

What's included, promotion-wise

  • Website calendar listing: one listing on our Events & Exhibitions calendar with your photo, description, and dates, live through your event date.
  • Social media: one feed post each on Instagram and Facebook, written and designed by our team from the details you submit. You'll get up to 2 rounds of revisions on the caption or graphic before it goes live.
  • Newsletter: one mention in our regular subscriber newsletter, timed to the next scheduled send after your submission is received.
  • Cross-promotion: when you tag @waterfireartscenter in your own posts, we'll reshare or repost at our discretion. This is best-effort and isn't guaranteed for every tag, nor a substitute for the items above.
  • Onsite & digital signage: available for an added charge on top of the standard package; our team will follow up with pricing and lead-time details once requested.
7

Submission

Please submit no later than 4 weeks out from your event date.